Data controller and contact person
Data controller:
Theatrical and Media Workers’ Association (Teme)
Business ID: 0276106-5
Data protection officer / person responsible for the register:
Karoliina Huovila
Tel: 040 521 9083
Email: karoliina.huovila@teme.fi
Name of the register
Temen freeo.fi website user and form data register
Purpose and legal basis for processing personal data
User account information (name, email, password, membership number and optional information such as location, occupation, profile picture and bio text)
Purpose: member services, content customisation and user management
Legal basis: consent (GDPR 6 § 1a) and performance of the contract (6 § 1b)
Contact form details (name, email, phone and message)
Purpose: customer service and contact
Legal basis: consent (GDPR 6 § 1a)
Analytics data (IP address and cookies)
Purpose: to monitor and improve the use of the website using Google Analytics
Legal basis: legitimate interest (GDPR 6 § 1 f)
Cookies and other tracking technologies
Purpose: maintenance of functionalities, analytics and marketing
Legal basis: consent (GDPR 6 § 1a)
Contents and retention period of the register
Form details
Content: name, email, phone number and message content
Shelf life: 12 months
Analytical data
Content: IP address and cookies
Shelf life: 26 months
User account details
Content: basic information provided by the user, such as name, email, password and membership number, and optional profile information
Retention period: membership plus one year
Disclosure and transfers of data
The information is not disclosed to third party payment service providers, email marketing platforms or cloud servers outside the EU.
Third party services and monitoring technologies
Google Analytics: collects statistical information related to the use of the website (IP address is pseudonymised). Cookies are managed using the CookieYes tool.
ChatGPT Usage Analytics: measure and report on the usage of ChatGPT-based services.
The user can manage and cancel cookies through CookieYes.
- Rights of the data subject
The data subject has the right to:
have access to and request copies of their own data
ask for incorrect or incomplete information to be corrected
ask for their data to be deleted (right to be forgotten)
restrict the processing of their data
object to the processing of their personal data
transfer their data from one system to another, if technically possible
Rights are exercised by contacting Karoliina Huovila (contact details above).
Data security and protection measures
Teme safeguards your personal data through the following measures:
Encryption: data is always transferred via TLS/SSL encryption (HTTPS)
Access management: basic and advanced security features of the WordPress platform ensure user rights
Backup: Seravo is responsible for regular backups
Changes to the Privacy Policy
This report will be updated as necessary. The latest update date is shown at the beginning of the document and changes will be announced on the website.
Last update: 23 June 2025